Collection of Information
Davis Lawyers is required under various legislation and codes of practice to collect certain information about you in order to provide our range of services. These include, but are not limited to, the Corporations Act and the Income Tax Assessment Act, and certain regulations issued by the Australian Securities and Investments Commission (ASIC). The staff and representatives of Davis Lawyers may request some of your personal and sensitive information, which will generally comprise, but not be limited to, the following types of information:
Personal details e.g. name, address, contact details (phone, email and Skype etc), date of birth, marital status, dependants, employment details;
Business details including ABNs;
Personal goals and objectives; and
Taxation information including your tax file number.
Davis Lawyers may collect your personal information in the following ways:
When you use certain interactive tools and services;
When you sign-up for newsletters or other communications from Davis Lawyers; or
When you provide personal information in a community area or other public forum.
If you do not provide us with the information required, Davis Lawyers may not be able to provide the services or products that are required for our dealings with you. Davis Lawyers may therefore have to elect to terminate our relationship with you, if Davis Lawyers believe it will jeopardise our ability to provide you with a complete, accurate and comprehensive service. Davis Lawyers will not collect any personal information about you except when you have knowingly provided that information to us or authorised a third party to provide that information to us. Information will be collected from a variety of sources including directly from you, external organisations and associated companies of Davis Lawyers. Davis Lawyers only collect, maintain and use personal and sensitive information about you if it is necessary for us to adequately provide the services requested.
“Web Beacons” are graphic image files imbedded in a web page typically used to monitor activity on a web page and send back to its home server (which can belong to the host site, a network advertiser or some other third party) information from your browser, such as the IP address, the URL of the page on which the beacon is located, the type of browser that is accessing the site and the ID number of any Cookies on your computer previously placed by that server.Third parties under contract with Davis Lawyers may use Web Beacons to collect Non-Personal Information about your usage of the Davis Lawyers site. These third party advertising service providers may use this information, on our behalf, to help Davis Lawyers deliver advertising on the Davis Lawyers website. as well as on other sites on the Internet based on your browsing activity on our site.
Mobile Device Applications (“Apps”) and Mobile Optimized Sites
Use of Information
Any personal information about you collected by Davis Lawyers will be used for the following purposes:
Administer your account;
Respond to your inquiries and send you administrative communications;
Provide you with access to certain parts of the Website;
To market services which may be supplied by Davis Lawyers or by other suppliers that may be of interest to you, unless you inform us not to do so;
To provide you with agreed services and products to assist in meeting your requirements, needs, goals and objectives;
Davis Lawyers send email invoices and receipts unless specifically requested not to do so;
Davis Lawyers may use your email address and/or telephone number(s) to contact you when you submit a suggestion, question, or inquiry.
Disclosure of Information
Davis Lawyers may send personally identifiable information and encoded transaction identifiers to our payment services provider to facilitate payments for transactions.Davis Lawyers may also disclose information about someone whose activities could cause harm to others (ie a physical threat to you or others or fraud).The organisations Davis Lawyers may be required to disclose information include, but are not limited to:
Government departments e.g. Australian Taxation Office (ATO), ASIC and Centrelink as required by law;
External service providers and other compliance inspectors for audit purposes;
External parties for business acquisitions or in the event of the sale of the business; and
Any other external party as authorise by you from time to time.
Furthermore, Davis Lawyers will not use or disclose information collected about you other than for a purpose made known to you unless the disclosure is:
Required by law (e.g. ATO, Australian Prudential Regulation Authority and ASIC have the power to order us to disclose information about your situation).
Is authorised by law (e.g. to protect our interests or where Davis Lawyers have a duty to the public to disclose, search warrant, subpoena, or court order); or
You have consented to our disclosing the information to you.
Davis Lawyers undertakes not to sell, rent or trade your personal information. Davis Lawyers may use the personal information collected from you for the purpose of providing you with direct marketing material such as articles that may be of interest to you, however you may request not to receive such information by contacting the Managing Director as set out below.
Storage and Security
Davis Lawyers recognises how important the privacy of your personal information is to you. Davis Lawyers will therefore, at all times, seek to ensure that the personal information collected and held by us is protected from misuse, loss, unauthorised access, modification or disclosure. Your personal information is generally held in your personal file. Information may also be held in a computer database. All paper files are stored in secure areas. Computer-based information is protected through the use of access passwords. In the event you cease to be a client of this organisation, any personal information which Davis Lawyers hold about you will be maintained in a secure on/ off-site storage facility for a period of at least 7 years in order to comply with legislative and professional requirements, following which time the information will be destroyed.
Davis Lawyers will not adopt as our own, any identifiers that you may provide to us such as Tax File Numbers, Centrelink reference numbers, Medicare numbers etc.
Links to other sites
Your Access to Information
You may at any time, request access to your personal information, which Davis Lawyers will provide either by forwarding you copies of the information requested, allowing you to inspect the information requested or providing you with an accurate summary of the information held. Davis Lawyers may, prior to providing access in accordance with this policy, require you to prove your identity. In the event Davis Lawyers refuse you access to your personal information, Davis Lawyers will provide you with an explanation for that refusal. Davis Lawyers will endeavour to respond to any request for access within 7 days depending on the complexity of the information and/ or the request and may charge fees for the request of a significant amount of information to be copied or accessed.
Password and log-in security
On occasion there may be services that you nominate to use that require you to nominate a user name and password. You are responsible for the security of your password and log-in information. You can play an important role in keeping your personal information secure by maintaining the confidentiality of any passwords used on the Davis Lawyers website. Please notify us immediately if there is any unauthorised use of your account by any other Internet user or any other breach of security.
Quality of the Personal Information
Davis Lawyers is committed to ensuring that your personal information that Davis Lawyers hold is accurate, complete and up to date. To assist us with this, please contact us if any of the details you have provided change. Furthermore, if you believe that the information Davis Lawyers have about you is not accurate, complete or up to date, please contact us and Davis Lawyers will take all reasonable steps to correct the information.